Standard Invoice Template (US) by OLL
The Standard Invoice Template for freelancers based in the U.S. is a plain-language, structured template for requesting payment for services. It helps freelancers present charges, payment terms, and business details in a clear, consistent format. Created by OLL's team of legal experts.
Standard Invoice Template
Instructions: Use this template when billing a client for services. Fill in the placeholders (in square brackets) with your details and the details of the client and project. According to best‑practice invoicing guidance, an invoice should clearly show your business and the client’s information, a unique invoice number, dates, an itemised description of services, the total amount due, and payment. Professional invoices also include payment instructions and an optional note of thanks.
Party Details
Seller | Buyer |
Name/Business: [your legal name or business name] | Name/Company: [client’s name or company name] |
Address: [your street address, city, state, zip] | Address: [client’s street address, city, state, zip] |
Email: [your business email] | Email: [client’s email] |
Phone: [your phone number] | Phone: [client’s phone number] |
Invoice Details
Invoice No.: [unique invoice number]
Invoice Date: [month day, year]
Payment Due Date: [month day, year (e.g., net 30)]
“Net 30” indicates that payment is due 30 calendar days from the invoice date; other net terms (eg., Net 14, Net 60) reflect the number of days before full payment is required. You can also offer variations like 2/10 Net 30, which provides a small discount (eg., 2%) if the client pays within 10 days. Ensure your contract specifies the starting point for the count (invoice date, delivery date, etc.), and state whether weekends and public holidays count toward the deadline.
Item | Description | Quantity / Hours | Rate | Line Total |
Service 1 | [describe the service 1 performed] | [1: qty/hours] | $[1: rate] | $[1: amount] |
Service 2 | [describe the service 2 performed] | [2: qty/hours] | $[2: rate] | $[2: amount] |
Subtotal: $[subtotal]
Taxes / Fees (if applicable): $[tax amount]
Discounts (if any): −$[discount amount]
Total Amount Due: $[total]
Payment Terms
Payment is due in full by [payment due date]. Please make payment via [payment method(s): e.g., ach transfer, paypal, check]. If payment is not received by the due date, a late fee of [e.g., 1.5 % per month] may be applied to the outstanding balance.
Optional: Adding a thank you note at the end of invoice is an industry best-practice but not mandatory
Optional: Notes
Thank you for choosing [your legal name or business name]. We appreciate your business and look forward to continuing our work together. Please contact us at [your business email] if you have any questions regarding this invoice.
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About this template
What is this template?
This is a financial record used to request payment for services and is not a substantive service agreement or contract. It contains specific placeholders for itemized quantities, hourly rates, and automated tax or discount line items. It excludes liability caps and intellectual property assignments found in master service agreements.
When should you use it?
Use this document after services are performed to trigger payment obligations under an existing agreement. Use a Service Agreement instead if you need to define the scope of work or legal liabilities before the project begins.
What's inside
| Clause | Name | What it does |
|---|---|---|
| Party Details | Party Details | Identifies the Seller and Buyer by legal name, street address, email, and phone number for billing communication. |
| Invoice Details | Invoice Details | Records the unique invoice number, issuance date, and the specific Net 30 or custom payment due date. |
| Item/Description table | Itemized Services | Lists specific services alongside quantities or hours, individual rates, and the resulting line totals for calculation. |
| Payment Terms | Payment Terms | Specifies the payment method, such as ACH transfer or PayPal, and establishes a potential late fee percentage. |
Who it's for
- a service provider billing a client under Net 30 or similar credit terms
- a US business requiring a record of itemized labor and tax amounts
- a contractor applying a monthly late fee to overdue balances
How long it runs and how it's signed
United States note
This version is drafted for US law generally. Contract, employment and consumer rules vary by state — for example on non-competes and at-will employment. Tell GitLaw which state applies and it adjusts the draft.
Frequently asked questions
A template isn't binding on its own - like any contract, it becomes binding once it's properly completed and signed. Templates in our curated library are professionally drafted for US or UK law; review any template before you sign it.
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Templates in our curated library are professionally drafted for US or UK law. The wider library comes from the GitLaw community and public sources - a solid starting point, but check any template fits your situation before you rely on it.
Mostly US and UK law. Some templates use general commercial terms that work across jurisdictions, and many note which law they're written for.
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