Final Written Warning
Updated 17 October 2025
This template provides a formal notice for an employee regarding a written or final written warning issued after a disciplinary hearing. It details the specific issues, expected improvements, and the timeframe for achieving them, while also outlining the consequences of further misconduct and the employee's right to appeal the decision.
Notice of written warning or final written warning
[date]
Dear [employee name],
You attended a disciplinary hearing on [date]. I am writing to inform you of your [written warning / final written warning].
This warning will be placed in your personal file but will be disregarded for disciplinary purposes after a period of [number] months, provided your [conduct improves / performance reaches a satisfactory level].
The nature of the unsatisfactory [conduct / performance] was\ [details of misconduct or performance issue].
The [conduct / performance] improvement expected is \ [details of what was agreed].
The timescale within which the improvement is required is \ [number of agreed weeks / months].
The likely consequence of [further misconduct / insufficient improvement] is a further disciplinary procedure that could lead to [final written warning / dismissal].
You have the right of appeal against this decision (in writing) to [name of person handling appeal] within [recommended 5 working] days of receiving this disciplinary decision.
Yours sincerely,
[signature and full name of manager / employer]
About this template
What is this template?
Final Written Warning is a free, ready-to-use Employment template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Employment template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. Always review the final wording against the laws that apply where you live or do business.
What's typically included?
A well-drafted Employment usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.