Final Written Warning
This template provides a formal notice for an employee regarding a written or final written warning issued after a disciplinary hearing. It details the specific issues, expected improvements, and the timeframe for achieving them, while also outlining the consequences of further misconduct and the employee's right to appeal the decision.
Notice of written warning or final written warning
[date]
Dear [employee name],
You attended a disciplinary hearing on [date]. I am writing to inform you of your [written warning / final written warning].
This warning will be placed in your personal file but will be disregarded for disciplinary purposes after a period of [number] months, provided your [conduct improves / performance reaches a satisfactory level].
The nature of the unsatisfactory [conduct / performance] was\ [details of misconduct or performance issue].
The [conduct / performance] improvement expected is \ [details of what was agreed].
The timescale within which the improvement is required is \ [number of agreed weeks / months].
The likely consequence of [further misconduct / insufficient improvement] is a further disciplinary procedure that could lead to [final written warning / dismissal].
You have the right of appeal against this decision (in writing) to [name of person handling appeal] within [recommended 5 working] days of receiving this disciplinary decision.
Yours sincerely,
[signature and full name of manager / employer]
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