Adam Frankel
General Counsel · Technology & AI
15+ years as General Counsel to technology, cloud & AI companies
Letter to Tell Your Employer You’re Pregnant (Acas)
Open Legal LibraryUpdated 13 Oct 2025
The Acas Letter to Tell Your Employer You’re Pregnant template offers a simple, formal way for employees to notify their employer of their pregnancy and intended maternity leave start date. It ensures clear communication and helps employees meet the legal requirement to provide written notice of their maternity plans.
Letter to Tell Your Employer You’re Pregnant (Template)
[Letter Date]
Dear [Recipient Name],
I am writing to tell you that I am pregnant.
My baby is due on [Due Date].
I would like to start my maternity leave on [Maternity Leave Start Date].
Yours sincerely,
[Employee Name]
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About this template
What is this template?
This is a formal notice from an employee to an employer regarding pregnancy and leave intentions. It is not a request for flexible working or a health and safety risk assessment form. The letter contains a specific placeholder for the Due Date and the Maternity Leave Start Date.
When should you use it?
Use this letter when you reach the legal notification deadline for pregnancy in the UK. If you are instead responding to a redundancy notice while pregnant, use a specialized response letter.
Who it's for
- an employee in the United Kingdom informing their employer of their pregnancy
- a worker providing their expected due date to trigger maternity leave rights
- an individual requesting a specific maternity leave start date in writing
How long it runs and how it's signed
How long
Used once
Signed by
Employee
Witness
Not required
Notarisation
Not required
Categories
Jurisdiction
General
Document info
HTML document. Document created on Fri Sep 26th, 2025. Last updated on Mon Oct 13th, 2025.
This document is public
Licensed under CC BY 4.0 (Attribution).
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