Notice of disciplinary hearing
Updated 17 October 2025
This template is a formal notice informing an employee that they are required to attend a disciplinary hearing. It outlines the date, time, and location of the hearing, the specific details of the matter to be considered, and any enclosed evidence. The notice also informs the employee of their right to be accompanied by a colleague or trade union representative.
Notice of disciplinary hearing: possible warning
[today’s date]
Dear [name of employee]
I am writing to tell you that you are required to attend a disciplinary hearing on [date] at [time] [am / pm] which is to be held in [location of hearing].
At this hearing the question of disciplinary action against you, in accordance with the Company Disciplinary Procedure, will be considered with regard to:
[give details].
I enclose the following evidence:
[list of enclosed documents].
The possible consequences arising from this hearing might be:
[give possible consequences].
You are entitled, if you wish, to be accompanied by another work colleague or a trade union representative. If you would like to be accompanied, please let me know the name of your chosen companion [number of hours or days] before the hearing.
Yours sincerely
Signed:
[name of manager]
[manager's signature]
About this template
What is this template?
Notice of disciplinary hearing is a free, ready-to-use Employment template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Employment template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. Always review the final wording against the laws that apply where you live or do business.
What's typically included?
A well-drafted Employment usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.