Investigation Letter by Acas

AcasUpdated 17 Oct 2025

This document is a formal letter inviting an employee to an investigation meeting. It outlines the purpose of the meeting, who will be present, and the employee's right to be accompanied. The letter also emphasizes confidentiality regarding the investigation.

Letter Inviting an Employee to an Investigation Meeting

[Today’s date]

Dear [name of employee]

My name is [name of investigator]. I am currently in the process of conducting an investigation into [detail what the investigation is looking in to].

I am writing to invite you to attend an investigation meeting on [date of the meeting] at [time of the meeting] at [location of the meeting] so that I may discuss the matter with you.

In attendance at the meeting will be myself and [name of note-taker], who will be present to take notes. Please bring with you any information that you think might be useful to the investigation.

If you wish, you can be accompanied by a trade union representative or a colleague.

To ensure that the investigation can be conducted as fairly as possible we request that you keep the matter, and anything discussed at the investigation meeting, confidential. Any breach of confidentiality may be considered to be a disciplinary matter.

If you are unable to attend the meeting please contact [name of investigator, manager, HR department] as soon as possible, so that alternative arrangements can be made.

[Your name]

[Optional – your signature]

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Document info
HTML document. Document created on Thu Sep 11th, 2025. Last updated on Fri Oct 17th, 2025.
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Licensed under CC BY 4.0 (Attribution).
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